Seven questions settle it. Answer them in order and the right photocopier usually picks itself, or use the finder further down for a quick suggestion.
If the answer is yes, even once a month, get an A3 copier. The same holds if you want two or more paper trays. If the answer is no and fewer than about ten people share it, an A4 model does the job. See the A4 office printers.
Count your pages first. The machine and its running cost follow from that number.
Go by headcount. Up to 5 people: 20 to 25 pages a minute. From 5 to 15: 25 to 35. From 15 to 30: 35 to 45. Past 30, buy faster again, or put two machines on the floor so nobody queues.
Your current supplier's meter readings give the real number; your toner orders give a rough one. That number decides the size of the machine and most of what it costs to run. What a copier costs across a full term.
Only if you use it. Each colour page costs more than a black one, so an office that seldom prints colour saves with mono. If colour is part of the work, have it, and make black the default on every computer.
Yes, when stapling, hole punching or folded booklets are a weekly job, because a finisher does it as the pages come out. A few times a year? A desk stapler costs less.
Plenty, since most offices now scan about as much as they print. Ask for a single pass duplex feeder, scan to email and to network folders, and secure release by PIN or card, so a payslip or a patient letter never sits in the tray.
New if it will work hard for years. Renewed if you want a machine that looks and runs close to new for less. Refurbished for value; it is what most offices choose. Used when the outlay matters most. Every grade in the range.
Five quick taps: people, paper size, colour, grade and payment. Back comes the paper size, speed, grade and payment route that suit. Real machines next? Leave your details for two or three, with figures.
Typical machines that fit:
Rental runs from $15 a week plus GST. Want real machines and real figures? Leave your details and two or three come back to you.
How many pages, which paper size, colour or mono, how fast, which grade and what every page will cost, answered in order and ending with a checklist to take to any quote.
Download the PDFDescribe the work it has to do, or give a model number. Back come two or three options, each priced in writing. No obligation.
Or ring (02) 8313 0670, Monday to Friday, 8am to 5pm.
Rather have someone pick for you?
Tell us the headcount and what you print. Two or three machines come back to weigh up. Send it on a business day and you hear back that same day.
Usually a refurbished A3 colour copier that runs at 25 to 35 pages a minute. Where nobody prints A3, an A4 multifunction printer instead. Either way, the right one matches your monthly pages, keeps the page rate low and is serviced by whoever supplied it.
A4, unless somebody prints A3 or you need extra trays. Then A3.
Put them on one sheet: speed, paper size, colour, the black page rate, the colour page rate, what those rates include and who does the service. The brands compared does the same job for the makers.
Which machine, which grade, what it costs to run, what to watch for in the agreement: ask. Monday to Friday, 8am to 5pm. Send an enquiry on a business day and you hear back that same day.