How much does a copier cost in Sydney?

What makes one copier cost more than another?

• A3 or A4. An A3 machine is the dearer of the two.
• Speed. Faster costs more, so buy the speed your volume needs and no more.
• Colour. A colour copier is dearer to buy, and each colour page costs more than a mono one.
• Grade. From the top: new, renewed, refurbished, used. An ex demo machine, when one turns up, sits near new.
• Extras. A finisher, more paper trays or a high capacity tray all add to it.
• How you pay. Cash on the day, or monthly over three, four or five years.

What costs do quotes leave out?

• Minimums. A monthly floor on pages or dollars, billed even in a month when the machine barely runs.
• Rate reviews. A page rate fixed today can be lifted each year under some agreements. Find out how often, and the cap.
• Toner heavy pages. Rates are set on a typical text page. Brochures, photos and full colour layouts use much more toner, and some contracts add a charge for that.
• Parts and labour. Does the page rate pay for every part and every call out, or only some? Ask for the exclusions in writing. And with no service agreement, you pay for each technician visit and each part separately.
• Toner freight. Included toner can still come with a delivery charge on every order.
• Getting it running. Some quotes charge separately for delivery, network installation, scanning setup and showing staff how to use it. Ask. With Sydney Copiers all of that is included in the price.
• Insurance. A rented or leased copier usually goes on your business insurance, and damage the agreement excludes is your cost.
• Term end. Watch for full payments that continue until notice arrives, and for fees to pick up the copier or clear its hard drive.
• Early exit. Expect the payout to be close to the payments still to come, plus anything owing on service.
• Paperwork fees. An establishment or documentation fee can sit on top of some finance agreements.
• Software. Follow me printing, scan to cloud apps and document software are sometimes billed monthly on their own.

Every one of these is normal in the industry, and none should catch you out. Get each item from every supplier in writing, ours included, before anything is signed. All fourteen clauses to check.

Why does the running cost matter as much as the price?

Because over a three to five year term the pages can add up to more than the machine, and in a busy office the gap can be wide. The page rate is the running cost: on a service agreement it covers toner, parts and repairs in one number.

So a low purchase price with a high page rate can be the dearer deal. Compare quotes on the mono and colour page rates, in writing, along with what each rate includes.

What does a photocopier cost per month?

Two numbers added together: the rental or lease payment, and your pages at the agreed rates. Light printing, and the payment is most of the bill. Heavy printing, and the pages take over. Send us your monthly volumes and we will work out both.

Why is there no price on any machine?

Because the same model can differ by its page count, the extras fitted and how you pay, a printed figure would mislead more buyers than it would help. Tell us how you print and you get two or three machines priced for you, in writing. Ring, or use the form here.